Your roster isn't
the hard part.
Everything after
it is.
ClockIT handles the messy middle: shift cover, attendance, timesheets, and payroll prep. Managers spend less time on admin and more time on service.
Swap approved
Priya → Sam, Wed 9AM · roster updated
This week's roster
Fitzroy · 9 Jun – 13 Jun
Mia Chen
Floor
James Torres
Kitchen
Priya Mehta
Bar
Sam Wallace
Floor
The reality
Managing staff shouldn't take more energy than running service.
Every hospitality operator knows these problems. They're not unique to you, but they are costing you time, money, and headspace you don't have.
The roster goes out Sunday night. By Monday morning there are already three texts asking to swap shifts.
Happens every. single. week.
Someone doesn't show. You're on the phone calling through your mental list of who might be free on two hours' notice.
30–45 minutes of your shift, gone.
Payroll is due and you're reconciling a paper sign-in sheet against a spreadsheet. One of them is wrong.
2–4 hours, every fortnight.
You open a second location. The system you had, whatever it was, just doesn't work for two venues anymore.
And a third location would break it completely.
"I was sick, I called in." "No one told me." "I thought the roster changed." Attendance disputes you can't resolve because there's no record.
Creates HR risk you can't afford.
Availability changes constantly. A casual picks up a second job. A student's timetable shifts. You find out when they can't make a shift.
Rostering into conflicts you didn't know existed.
Core features
The parts that actually matter to operators.
Everyone in one place, from day one.
Add staff with their roles, pay rates, and employment details. Assign them to one location or many. When something changes, update it once.
- Role and department assignment
- Multiple location access
- Employment type tracking
- Hourly pay rates on profile
Mia Chen
Floor Manager · Fitzroy, Richmond
James Torres
Head Chef · Fitzroy
Priya Mehta
Bartender · Richmond
Sam Wallace
Wait Staff · Fitzroy
Build rosters around real availability.
Staff submit weekly availability windows in the portal. While you build the roster, ClockIT shows who's free and warns when a shift falls outside those windows.
- Weekly availability windows
- Per-week submissions
- Availability hints while assigning
- Fully available when nothing is submitted
Availability · Sam Wallace
This week's windows
Mon–Wed · 9:00 AM – 5:00 PM
Sat · 8:00 AM – 12:00 PM
Timesheets that build themselves.
Every clock-in and clock-out is logged automatically. Review attendance for the roster week and download labour summaries. No manual sign-in sheets.
- Built from clock-in records
- Scheduled break minutes on shifts
- Manager attendance review
- PDF labour reports
How it works
One system. No gaps in the process.
ClockIT covers the full workforce cycle, from building the roster to preparing pay, without needing a separate tool for each step.
Build your roster
Add your staff once. Set their roles, locations, and pay rates. Then assign shifts on the week view. ClockIT checks submitted availability while you build, so you catch conflicts earlier.
Publish to staff
Hit publish. Staff sign in to view their shifts and submit weekly availability for upcoming weeks, all in the portal. No group chats required.
Handle changes as they happen
When someone needs cover, they request it in ClockIT. Eligible staff can offer to take the shift in the portal. You review offers and approve the swap.
Shift replacement
Wed, 9AM · Floor
Priya Mehta requested cover
Staff clock in on-site
Each location gets a QR code. Staff scan when they arrive and leave. You see attendance for each venue in the dashboard. No buddy punching. No disputes.
Fitzroy · Front of House
Scan to clock in or out
Review labour summaries
At the end of the roster week, timesheets are already built from clock records. Review attendance, adjust if needed, and download PDF labour summaries for payroll prep.
QR Clock-in
Fitzroy · Front of House
Scan to clock in or out
Staff scan with their phone camera. No app download needed.
Refreshes automatically
Mia Chen
Floor
Clocked in
8:56 AM
James Torres
Kitchen
Clocked in
8:58 AM
Clock-in & attendance
A QR code at
the door.
Accurate attendance, automatically.
Print a QR code for each venue and put it near the entrance. Staff scan when they arrive and when they leave. You see it in real time. No hardware. No manual sign-in sheets. No disputes.
No app required for staff
Staff scan with their phone camera. The link opens in the browser. No download, no friction.
Location-verified
The QR code is location-specific. Staff can only clock in from the venue they're scheduled to work at.
Manager override
Forgot to clock out? Managers can manually adjust attendance from the dashboard. Every change is logged.
Payroll preparation
From clock records to
labour summaries.
ClockIT doesn't replace your payroll software. It prepares the numbers first. Every hour comes from verified clock-ins, rolled into per-week labour summaries and PDF reports you can review before pay run.
Labour summary · Fitzroy
Week of 9 Jun – 13 Jun · Roster week
| Staff | Role | Type | Hours | Rate | Total |
|---|---|---|---|---|---|
MC Mia Chen | Floor Manager | Full-time | 38h | $28.50/hr | $1,083.00 |
JT James Torres | Head Chef | Full-time | 40h | $35.00/hr | $1,400.00 |
PM Priya Mehta | Bartender | Part-time | 22h | $28.50/hr | $627.00 |
SW Sam Wallace | Wait Staff | Casual | 18h | $26.00/hr | $468.00 |
LP Leo Park | Kitchen Hand | Casual | 12h | $24.50/hr | $294.00 |
| Total gross pay | $3,872.00 | ||||
This summary is generated from verified clock-in/out records. Superannuation and tax calculations are not included. Use it for payroll prep and hand off to your usual payroll process.
Verified hours only
Labour totals come from clock-in records, not the scheduled roster. If someone worked 10 minutes less, that's what gets recorded.
Per-week summaries
Review hours and wages by roster week and store. See worked time alongside rostered hours before you run payroll elsewhere.
PDF reporting
Download roster and labour PDFs for review, sharing with your accountant, or filing. There is no CSV payroll export in ClockIT today.
Multi-location
Three venues.
One place to
manage all of them.
As you grow, ClockIT grows with you. Add a new location in minutes. Staff can work across venues. Rosters, attendance, and labour summaries stay separate per location but visible from one dashboard.
Per-location rosters
Each venue has its own roster, published independently. Staff assigned to multiple locations see their full schedule in one view.
Cross-location cover
When you need cover at a busy venue, staff at other locations can see open shifts and offer to take them in the portal. You approve the swap.
Labour by location
Hours are tracked per location. Labour summaries show where each shift was worked, which helps with cost allocation across venues.
All locations
Today · Sunday, 14 Jun
Fitzroy
Main store
12
Staff
4
Clocked in
6
Shifts today
Richmond
Second location
8
Staff
3
Clocked in
5
Shifts today
Carlton
New opening
6
Staff
0
Clocked in
4
Shifts today
Shift replacements
No more phone
calls to find cover.
When a staff member can't make their shift, they request cover in ClockIT. Eligible colleagues can offer to take it in the portal. You approve the swap. No phone tree, no group chat.
Priya submits a cover request for her Wednesday 9AM shift
She adds a note: "Unavailable: medical appointment"
Eligible staff see the open shift in the portal
Only staff with the right role and no conflicting shift can offer to cover
Sam offers to take the shift in the portal
He can review the shift details before submitting his offer.
You approve the swap with one tap
The roster updates automatically. Both staff see the change when they sign in.
Replacement requests
Week of 9 Jun
Cover needed
Wednesday 9AM · Floor · Fitzroy
Priya Mehta
Medical appointment
Available staff
Sam Wallace
16h this week
Leo Park
24h this week
Recently resolved